Local Site Coordinator

The National Performance and Visual Artist Network (NPN/VAN) is hiring a Local Site Coordinator for its Annual Meeting in Philadelphia in December 2012. NPN is dedicated to the advancement of the performing and visual arts field; the Annual Meeting is an essential program that strengthens the NPN/VAN network of national presenting organizations and artists. 350 people are expected to attend. Each year, NPN convenes the Annual Meeting in a city represented by an NPN Partner organization; Asian Arts Initiative and the Painted Bride Art Center are the NPN Partner hosts in Philadelphia.

The Annual Meeting Site Coordinator position is a part-time contract position, beginning August 1and ending December 30, 2012. Estimated average weekly hours: 10-16 hours; the week of the Meeting will require fulltime and often late hours. The candidate must have a car and valid driver’s license, have experience in organizing events, be able to take initiative and to think on his/her feet. Familiarity with the Philadelphia visual and performing arts community is a must.

Reports to: Mimi Zarsky, Senior Program Specialist for Convenings

Scope of Work:

• Point of contact for local logistics (hotel, meeting, visual and performing art sites, translators and
• caterers, transportation, etc.)
• Facilitate efforts to coordinate activities with Philadelphia visual and performing artists
  • Point of contact for Philadelphia artists participating in the conference
  • Develop ways to engage Philadelphia visual and performing artists with conference attendees
  • Work with local Partners to organize a Philadelphia artist showcase outside of conference activities
• Compile and coordinate the site logistics of the meeting’s activities, including hotel, meeting, visual and performing art sites
• Compile and coordinate local information to include:
  • transportation to and from site
  • area maps
  • cultural community events and artistic activities occurring in the city
  • area restaurants (Dine Arounds)
• Organize and manage visual art tour and “art crawl” to performing and visual art venues
• Solicit and coordinate local in-kind donations–work with Local Host Committee
• Recruit, coordinate and oversee the schedule and duties of local volunteers (20-30) before, during and after the annual meeting. Volunteer duties include:
  • assembling of meeting materials
  • visual art exhibition installation
  • distribution and collection of evaluation materials
  • manning registration desk
  • traffic and navigation
  • signage
• Gather and submit information for final reporting

For more info visit : http://npnweb.org/